Conflict Management and Dispute Resolution
Conflict Management and Dispute Resolution (CMDR) is a Committee of the 4-H Nova Scotia Board of Directors whose mandate is to review incident reports received by 4-H Nova Scotia and make recommendations to the Board of Directors on matters pertaining to the Code of Conduct.
The Committee is composed of Directors selected by the Board during annual Committee Member Selection, with support from the Executive Director. The Board and Staff of 4-H Nova Scotia receive conflict management training as part of their orientation process and additional training is administered as needed.
Incident Reporting
An Incident Report in writing is required to launch a review by the CMDR Committee. An Incident Report summarizes a complaint, which refers to a specific event when/where an alleged breach of the Code of Conduct occurred. Incident Reports will not be entertained if they are determined to be trivial, frivolous, vexatious, or made in bad faith.
The CMDR Committee performs the following key duties:
- Receives Incident Reports submitted through the Case IQ Portal or as a pdf form
- Conducts reviews of each incident report as per their internal procedures
- Determines the appropriate course of action (which may or may not include the launch of an investigation), and make recommendations to the Board of Directors for action.
- Actions determinations of the Board when requested by the Board.
If you have questions about the CMDR Committee, please contact CMDR@4hnovascotia.ca
Code of Conduct for 4-H in Canada
As a positive youth development organization, we are committed to providing 4-H members with meaningful experiential learning opportunities within an environment that is safe, inclusive and fun for all involved. This is the responsibility of everyone involved in any 4-H activity.
This Code of Conduct applies to:
4-H youth members and their families;
4-H trained leaders and screened volunteers;
camp counsellors and youth leaders;
non-screened guests;
4-H staff and governing leadership;
4-H program partners; and
other participants or observers of 4-H events.
I will:
Represent 4-H and myself in a positive way
Use words, actions, and behaviours that are respectful, non-judgmental, and kind, towards all youth, leaders, volunteers, staff, families, and participants.
Honour the 4-H Pledge and participate in the spirit of good sportsmanship, respecting rules and guidelines.
Ensure all actions, including social media activity, is positive and reflects the integrity of 4-H.
Act with honesty and integrity when dealing with property, monies, and other assets being used for 4-H purposes.
Respect other youth, leader, volunteer and staff’s, rights to privacy and the confidentiality of personal information.
Provide appropriate animal care according to industry codes of practice (nfacc.ca).
Abide by all federal and provincial laws.
Promote a safe, inclusive, and fun environment
Be vigilant in ensuring an environment that is safe and protects youth, leaders, volunteers and staff from emotional, physical, verbal and sexual abuse.
Refrain from using drugs or alcohol during any 4-H youth events.
Make all reasonable efforts to ensure equal opportunity and access to participation for all 4-H youth members and abide by the 4-H Canada’s Inclusion Statement.
Uphold the 4-H motto “Learn To Do By Doing” in an environment that is friendly and fun.
Lead by example
Adhere to the policies and procedures of 4-H Canada and provincial organizations.
Act as a positive role model.
Work collaboratively with all, including 4-H members, families, fellow leaders and volunteers, staff, and guests.
In addition, trained leaders, screened volunteers, and staff will:
Fulfill their responsibilities as outlined in the position description, and act within the limitations of authority for the position.
Maintain the confidentiality of any information regarding 4-H that was obtained as part of the position.
Acknowledgement
Provincial councils, regions, districts, areas, associations and/or clubs may have additional guidelines or policies. It is the responsibility of each 4-H participant to familiarize themselves with the rules that pertain to their individual participation in 4-H events and activities.
