Youth Safety Reporting
Activity Plans and Incident Reporting
The Youth Safety Reporting System for 4-H in Canada enables leaders, volunteers, and staff to conveniently submit Activity Plans and Incident Report forms directly to 4-H Nova Scotia. The secure system can be accessed from a computer or mobile device without the need for an account.
You need this website in two main scenarios:
- Activity Plan: You will fill out an Activity Plan if your event is considered high risk (ig: lumbersports, highway clean-up, etc.) or is a multi-club event. This should be submitted at least 14 days in advance of your event.
- Incident Reporting: Regardless of best intentions, accidents sometimes do happen, and conflict or behavior arise that you need support with. When they do, please complete and submit a confidential incident report.
Not comfortable with the online system? We’ve got you covered. Simply fill out the forms below and email them to firstname.lastname@example.org.
If you would like some additional help, please refer to the reference guides linked below for direction on when to complete an Activity Plan or Incident Report form, and a step-by-step guide to completing each form.
4-H has an open-door policy for reporting concerns of misconduct, harassment, or abuse and takes any claims very seriously. A confidential Incident Report may be made by a youth member, leader, staff, parent, participant, or member of the public using the link above. Reports will be delivered directly to 4-H Nova Scotia.
Completing the Youth Safety and Commit to Kids trainings are requirements of being a 4-H trained leader.
Youth Safety Leader Training Sessions
This training is led by 4-H NS Staff and provides leaders with tools and information to implement industry standards for youth safety and how to provide support to members.
Commit To Kids Training
The Commit to Kids training has been developed by the Canadian Centre for Child Protection for organizations just like 4-H. It is designed to equip volunteers and staff with knowledge and skills to increase the personal safety of children and youth. 4-H joins a list of many other youth and sports organizations already using Commit to Kids training for their volunteers.
Suggestions for Managing Conflict
The 4-H Nova Scotia Conflict Resolution Tips and Procedure recognizes conflict as a normal part of all human interactions and reflects the responsibility of 4-H Nova Scotia to help 4-H members and volunteers solve problems.
Conflict is usually caused by a misunderstanding, personality clashes, and differences in values, goals or philosophical beliefs, unclear responsibilities, or lack of resources. Healthy conflict can lead to positive change in organizations, but negative conflict can be very destructive and can destroy an organization.