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The safety and well-being of youth members is our shared priority across 4-H in Canada, and it sits at the core of our 4-H Positive Youth Development Formula.
We are working in partnership with 4-H Canada to ensure that 4-H has consistent policies and procedures in place across the country to provide successful and safe programs for all youth, to safeguard the trust and loyalty of families, and to ensure leaders have the resources and training to feel supported and prepared.

Youth Safety Reporting

Activity Plans and Incident Reporting

The Youth Safety Reporting System for 4-H in Canada enables leaders, volunteers, and staff to conveniently submit Activity Plans and Incident Report forms directly to 4-H Nova Scotia. The secure system can be accessed from a computer or mobile device without the need for an account.

You need this website in two main scenarios:

  • Activity Plan: You will fill out an Activity Plan if your event is considered high risk (ig: lumbersports, highway clean-up, etc.) or is a multi-club event. This should be submitted at least 14 days in advance of your event.
  • Incident Reporting: Regardless of best intentions, accidents sometimes do happen, and conflict or behavior arise that you need support with. When they do, please complete and submit a confidential incident report.
Online Activity Planning / Youth Safety Reporting System
Not comfortable with the online system? We’ve got you covered. Simply fill out the forms below and email them to info@4hnovascotia.ca.
Activity Planning Form - Print
Incident Report Form - Print

If you would like some additional help, please refer to the reference guides linked below for direction on when to complete an Activity Plan or Incident Report form, and a step-by-step guide to completing each form.

Incident Reporting Quick Reference Guide
Activity Planning Quick Reference Guide

4-H has an open-door policy for reporting concerns of misconduct, harassment, or abuse and takes any claims very seriously. A confidential Incident Report may be made by a youth member, leader, staff, parent, participant, or member of the public using the link above. Reports will be delivered directly to 4-H Nova Scotia.

4-H Nova Scotia Safety Assessment and Management Procedures
4-H Nova Scotia Misconduct Reporting and Appeals Procedures

Leader Training

Completing the Youth Safety and Commit to Kids trainings are requirements of being a 4-H trained leader.

Youth Safety Leader Training Sessions

This training is led by 4-H NS Staff and provides leaders with tools and information to implement industry standards for youth safety and how to provide support to members.

Schedule Your Training

Commit To Kids Training

The Commit to Kids training has been developed by the Canadian Centre for Child Protection for organizations just like 4-H. It is designed to equip volunteers and staff with knowledge and skills to increase the personal safety of children and youth. 4-H joins a list of many other youth and sports organizations already using Commit to Kids training for their volunteers.

Commit to Kids Training

Conflict Management

Suggestions for Managing Conflict

The 4-H Nova Scotia Conflict Resolution Tips and Procedure recognizes conflict as a normal part of all human interactions and reflects the responsibility of 4-H Nova Scotia to help 4-H members and volunteers solve problems.

Conflict is usually caused by a misunderstanding, personality clashes, and differences in values, goals or philosophical beliefs, unclear responsibilities, or lack of resources. Healthy conflict can lead to positive change in organizations, but negative conflict can be very destructive and can destroy an organization.

Conflict Resolution Tips & Procedures
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